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Hotel & Short-Term Rental · n8n Workflow Automation

Hotel and Rental — Guest Communication and Issue Escalation

Portfolio Demonstration

Reservation status determines which of three timeline segments the record enters; pre-arrival and post-stay are short linear paths, while during-stay contains its own nested 4-way issue-type Switch (Access/Maintenance/Housekeeping/General) that all funnel through a shared urgency gate before emergency-vs-standard team assignment.

n8n canvas: Hotel and Rental — Guest Communication and Issue Escalation — full workflow canvas in n8n

Problem

Guest questions and on-property issues need fast triage, especially safety or access issues that can't wait.

System Design

Timeline architecture: reservation status itself picks one of three vertically stacked timeline segments (pre-arrival / during-stay / post-stay); the during-stay segment has its own internal 4-way issue Switch plus an urgency gate.

Workflow Stages

  1. 01Pre-Arrival
  2. 02During Stay - Issue Triage (4-Way + Urgency Gate)
  3. 03Post-Stay - Feedback & Follow-Up

Tools Used

  • n8n
  • Code (JavaScript)
  • If
  • Manual Trigger
  • Set
  • Switch

Safety & Human Review

  • Workflow name begins with DEMO | and is inactive.
  • No credentials are attached to any node.
  • No enabled external send node exists anywhere in this workflow.
  • All data is fictional (example.com emails, invented names/addresses).
  • Uses only built-in n8n node types.

Implementation Evidence

Real screenshots of the working system — collapsed by default so this page stays readable.

What's Working

7 structural checks passed, including: Workflow JSON parses (local + server-returned copy); active is false; Name begins with DEMO |; No credentials attached to any node. Structural and logic validation completed. Live n8n execution pending manual safe test.

Limitations & Confidentiality

Classification and scoring logic is deterministic/rule-based rather than a live AI model, by design (provider-independent, fully inspectable, no credential required). No real system of record, messaging channel, or calendar is connected - every downstream action is simulated or drafted, never sent. Live n8n execution has not been triggered as part of this build.

Portfolio demonstration built for a fictional business with fictional data. It is not connected to any real client, system, or customer.

What I'd Improve Next

Replace deterministic classification with a real AI model behind the same confidence/human-review pattern where one exists. Connect the mock/simulated steps to real systems of record once reviewed and approved. Wire a real (approved) communication channel behind the draft-message steps.

Have a similar workflow to automate?

I'll tell you honestly whether automation is the right fix.